Complaints Handling Procedure
Complaints Handling Procedure
At Allsop, we pride ourselves on the level of customer service we provide. In the event that you feel dissatisfied with our service and wish to make a complaint, you will need to follow our Complaints Handling Procedure, details of which can be found below.
Allsop is a member of The Property Ombudsman (TPO), the Association of Residential Letting Agents (ARLA), the Royal Institute of Chartered Surveyors (RICS) and Association of Residential Managing Agents (ARMA).
By belonging to these organisations, we are required to follow strict professional standards.
Stage One – General Manager
Stage one involves making a complaint in writing to the General Manager. Upon receipt of your written complaint an acknowledgement of the correspondence will be made in writing. An assessment will be made of your submission and a response sent to you within 7 working days of receiving the written complaint. The contact details of the General Manager are as follows:-
FAO: General Manager, Vox Office, 1 Trentham Street, Manchester, M15 4YG.
Stage Two – Director
Should you feel we have not satisfactorily dealt with the matter, you may address your complaint to an Allsop Director. This must be done within 28 days of the letter from the General Manager. Your correspondence will be acknowledged within five working days and a final viewpoint letter will be issued within a further 21 days. Contact details of the Operations Director are as follows:-
FAO: Kelly Smith Director Allsop Letting and Management 8th Floor, Platform, New Station Street, LS1 4JB
Stage Three – Ombudsman Scheme
If you remain dissatisfied after the last stage of our in-house complaint procedure (or more than eight weeks has elapsed since the complaint was first made) then you may take the matter up with our chosen approved redress provider without charge. You will need to submit your complaint to the redress provider within 12 months of receiving our final viewpoint correspondence.
The contact details for The Property Ombudsman are as follows:- Telephone: 01722 335458, email: firstname.lastname@example.org Website: www.tpos.co.uk Address: Milford House, 43 - 55 Milford Street, Salisbury, Wiltshire SP1 2BP
The Ombudsman will not consider your complaint until you have exhausted our internal complaints procedure.
Stage Four – NFoPP Regulation
Once the Ombudsman has concluded their investigation you may forward your complaint to the NFoPP Regulation Department which is the regulatory function of the ARLA Propertymark.
You will need to submit your complaint to the NFoPP Regulation Department within six months of the Ombudsman’s final review. You should include a copy of the Ombudsman’s review and a copy of your signed acceptance/rejection letter and any other supporting documentation which you feel will assist the assessment of your complaint.
The contact details for the NFoPP Regulation are: